Event season has officially started, so cue the endless days and nights of running around trying to ensure all events go smoothly without a hitch.
I spoke to a few of our events team members to get their tips for the season ahead.
You may think that you will remember every necessary detail, but I quickly learnt through experience that when the work piles on, even the most essential details would escape my mind. I like to keep a notebook and pen with me at all times, and make it a habit to write down every tiny detail as they come along. I consult this list regularly to make sure I’m on track for all my deliverables.
When the going gets tough, many minds makes things less daunting. I turn to my team for advice, and we figure out how to get things done together. Event management can be stressful, with last minute client requests, supplier delays and other unexpected surprises. I always walk through the event with my team in advance to ensure we have every detail covered, and to ensure we have contingency plans in place for any possible issues. Make sure your team knows what they’re doing, how they’re doing it and when they need to do it. Teamwork is a great resource in times of stress.
This may seem obvious (and sometimes very difficult), but if you’re not getting enough sleep, you’re not going to be a very functional #eventprof. Event timings are generally out of regular work hours, but I try to catch up on sleep in between events, and I try to get sufficient rest before each event.
In the past, while running around in the midst of managing an event (or two or three!), I generally used to forget to stop to grab a bite to eat, or to push my meals to a later time, but I realised that event planning requires energy, and I wasn’t doing anyone any favours when I was running on empty. I now make it a point to stop and take a break, even if it’s just for ten minutes, and fuel up on something nutritious.
I think this is something all event profs need to be reminded of regularly. Once I have my detailed plans in place, my team is briefed, and I’m ready to hit the ground running, I always make sure to take a deep breath and give myself a small confident boosting pep talk. Things do go wrong, it happens, but I know that as long as I’ve done my pre-planning, I can deal with anything that comes my way!
TEC is a communication agency specializing in Live Events, Exhibitions, Employee Engagement and Destination Management. Contact Us today to find out how we can assist you with your next event.